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Frequently Asked Questions

Explore answers below to your questions about RMECC 2025

Destination

Where will the event be held? 

RMECC 2025 will be held at the Denver Marriott Tech Center. We promised we would select the 2025 location based on feedback. We asked attendees, presenters, exhibitors, and sponsors what they preferred, and the results came back with a clear winner: across all groups, the majority of participants voted on returning to the Marriott.

Dates

When will the event be held?

The event will be held in person on March 6-7, 2025 with virtual content available after the in person event.

 

As you can see, we are moving the 2025 conference from Friday-Saturday to Thursday-Friday . Over the years, we have seen a decline in interest in Saturday attendance while turning more and more people away for Friday. We are hoping with this change to two weekdays that we will create space for more people to attend during the week.  We know that this will mean some attendees who preferred Saturday will no longer have that option. To try to make options for as many needs as possible, we will be offering a limited-time virtual pass for people who cannot come during the week to still have access to some RMECC sessions. The virtual pass will have bilingual session options and will offer access after the conference to a selection of recorded sessions. You will have access to the virtual sessions for 6 weeks. In-person attendees will also get access to virtual sessions.

Hotel

Is there a reserved hotel block for this event?

There will be a hotel room block reserved for our group at the Denver Marriott Tech Center. Rooms rates and link to book coming soon.

Parking

Where should I park for the on-site event?

The Denver Marriott Tech Center is located at 4900 S Syracuse St, Denver, CO 80237.  It is an 8 minute walk from the Belleview RTD station. It is free to park at the hotel, and the gates at the parking lot entrance will remain open for the duration of the event so no need to grab a ticket or have a parking voucher. Parking in the hotel lot is on a first come, first served basis. Additional parking option information coming soon.

Attendees

How do I register?

To register for the 2025 RMECC event, click HERE and complete the registration form. During registration you will NOT be asked to select which sessions you plan to attend. Sessions will be selected in the Attendee Hub starting in November. This will allow attendees to easily view and edit their schedules leading all the way up to event day.  Please note that session assignments are not guaranteed in the event of a speaker cancellation or removal of low interest sessions. 

Do sessions have a capacity? 

Yes. Sessions will have a listed capacity based on the design of the session and its popularity among attendees. RMECC staff will be monitoring sessions to ensure we best meet the needs and requests of our participants. Please note that some sessions with very few registrations may be cancelled and replaced with a more popular session. 

Are there discounts/scholarships are available for this event?

RMECC is offered to attendees below the cost per person to execute the event. We subsidize registration costs with sponsorships, and further discounts are very limited. Colorado Shines Quality Improvement funds may be used to purchase registration. We're exploring having some scholarships provided by partnering organizations. Stay tuned for more information. 

If you want your full staff to attend and cost is a barrier, email us at info@rmecconference.com, and we'll do our best to assist you.

Can I use Colorado Shines Quality Improvement funds to pay for my registration? 

Yes! We appreciate your patience as we navigate the new CDEC QI system. Currently we're working with CDEC to get RMECC set up a preferred vendor to make the process of accepting QI funds smoother. We will have updates by late September.

If you’re ready to commit to using your QI funds for RMECC registration, we are happy to reserve a spot for you! Please email info@rmecconference.com from the email account you want to use for your registration. Include your name, and the type of registration you want to purchase (Full Event, Thursday Only, Friday Only, or Virtual) and that you want to use your QI funds. We will send you a confirmation that we have you on the list, and will send you further instructions when we get them.  

When is the deadline to register?

Early bird pricing ends Sept. 30. The final day to register for the event is February 24th at 11:59PM.

What is the cancellation/refund policy?

Cancellations for attendees will be accepted, and registration refunds will be made up
until January 31, 2024. A cancellation fee of $60 will apply. No refunds can be made
after January 31, 2024, but attendees can change the name of the person using the
registration.


Cancellations for virtual only attendees will be accepted, and full registration refunds will
be made up until March 5, 2025.

 

Should you not be able to attend the event and missed the cancellation deadline, you may transfer your ticket to another person. The original registrant should notify RMECC by email at info@RMECConference.com. The notification should include the name, email, and phone number of the person to whom the registration should be transferred.

If the event is cancelled, conference attendees and exhibitors will be returned the registration fee only. Any fees associated with cancellation of travel or housing reservations is the exclusive responsibility of conference attendees. 

What if I am trying to register multiple people?

The process to register multiple people using the same form of payment is quite simple. Once you have filled out the required fields for yourself, you will be taken to the "Registration Summary" page. Click on the orange "Add Another Registration" button towards the bottom of the page. Once you have submitted your payment, a confirmation email will be sent to each of the attendees you registered. 

Will I receive training clock hours?

As always, professional development training clock hours will be available for all sessions and will be accepted by the state of Colorado PDIS system. All session attendees will receive a certificate of participation upon completion of the event, verifying which sessions they attended and the length of each session. If you attend the full event program you would receive 12.5 clock hours.

 

Attendees are responsible for submitting their certificate to the PDIS system (or their states' licensing department) after completion of the event. RMECC is not affiliated with Colorado Shines. For more information on Colorado Shines or PDIS, visit their help desk.

*If you are from a state other than Colorado, please check with your licensing department or specialist prior to the event to see if the sessions you want to attend and the certificate we issue qualifies you for credit. Each participant, regardless of their state, will receive a certificate of attendance.

When will I receive my certificate of attendance? 

Certificates will be issued within two weeks of the event's conclusion. If you have not received a certificate by April 1st, 2025 or notice a discrepancy with your credits, contact us. Please be sure to include session details and any information about your credits in question in your communications.

 

Exhibitors

What is the deadline to register as an Exhibitor?

Booth registration will be open until February 10th OR we sell out of exhibit booth spaces.

What is included in my exhibitor registration?

*New for 2025! There are 2 different levels for exhibitors this year - regular and premier which are in higher visibility locations.

Click here to see the diagram of which booths are available at each level. 

Booths for exhibitors are selected on a first come first served bases. During registration will you be able to select a booth from the ones that remain at the registration type level you have selected.

Exhibitor registration includes

  • 8’ x 8’ pipe and drape exhibit booth space

  • 6' table for materials and 2 chairs

  • Meals for 2 people each day

  • An exhibitor profile in the event app

  • 1 Lead Capture License

How do I register booth staff?

*New for 2025! You will not need to register booth staff unless they are not the admin (the person who purchased the booth) for your booth and you want them to be assigned a lead capture license. Each exhibiting organization will be given 2 badges to be worn by the 2 staff members present at the booth at any given time. Badges can be passed between staff members as they switch shifts. 


Exhibit booth purchases include 2 of each meal throughout the event for the staff members wearing the badges. If you need more than 2 or need to add a contact that is not the booth admin to a lead capture license please contact info@rmecconference.com.

What benefits do I receive as a booth host?

  • Exhibitors will receive one Lead Capture license for onsite lead tracking. We do NOT share lists of attendees or contact information, but you will be able to export reports with contact info for the leads you gather with Lead Capture.

  • All exhibitors will get a profile in the event app, and will be sent instructions for customizing that profile.

What is NOT included in your booth registration fee?

Costs to ship and store materials prior to the event can be purchased for an extra fee.

Attendance at sessions during either day of the conference are NOT included with exhibitor or sponsorship packages. Any person who wishes to attend sessions will need to register as an attendee for the event.

 

When is exhibitor move in/out and what are the staffing requirements?

Exhibitors move-in information coming soon!

Where do I find the details of my Lead Capture scans?

Once the event has ended, from inside the Exhibitor portal, please click on "Reports" and then "Export all leads" in order to see a list of your attendee badge scans.

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