Frequently Asked Questions

When will the event be held?

The event will be held in person on April 15th-16th, 2027, with virtual content available following the in person event. 

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The virtual pass gives access to a curated selection of pre recorded sessions (including Spanish language options), available for six weeks after the event. In-person attendees will also receive access to these virtual sessions.

Where will the event be held? 

The event will be at the Denver Marriott Tech Center again in 2027. 

Is there a reserved hotel block for this event?

Yes. Hotel booking information and link to reserve your room coming soon!

Where should I park for the on-site event?

Parking is limited so we encourage attendees to take the light rail or carpool. The Denver Marriott Tech Center is an 8 minute walk from the Belleview RTD station. There will be no charge for parking at the Denver Marriott Tech Center for the duration of the event. The gates will remain open and no voucher will be needed to leave. Parking in the hotel lot is on a first come, first served basis. Overflow parking will be available directly across S. Syracuse St. at 4700 S. Syracuse Street, Denver, CO 80237​​​

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How do I register?

To register for the 2027 RMECC event, click HERE and complete the registration form. During registration you will NOT be asked to select which sessions you plan to attend. Sessions will be selected at a later date. This will allow attendees to easily view and edit their schedules leading all the way up to event day.  Please note that session assignments are not guaranteed in the event of a speaker cancellation or removal of low interest sessions. 

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Do sessions have a capacity? 

Yes. Sessions will have a listed capacity based on the design and location of the session. RMECC staff will be monitoring sessions to ensure we best meet the needs and requests of our participants. Please note that some sessions with very few registrations may be cancelled and replaced with a more popular session. ​​

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Are there discounts/scholarships are available for this event?

RMECC is offered to attendees below the cost per person to put on the event. Because we subsidize registration costs the best we can with sponsorships and grants, further discounts are very limited. Colorado Shines Quality Improvement funds may be used to purchase registration. If other scholarship opportunities become available we'll send them out via email. 

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If you want your full staff to attend and cost is a barrier, email us at info@RMECConference.com, and we'll do our best to assist you.

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Can I use Colorado Shines Quality Improvement funds to pay for my registration? 

Yes! You can use QI funds to purchase RMECC tickets and should speak to your Council contact, either your Coach or your QI Navigator for more information. Instructions on how to make those purchases can then be provided by each Council, and it is the Council who will contact you with the spending approval information.

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If you’re ready to commit to using your QI funds for RMECC registration, we are happy to reserve a spot for you! Please email info@RMECConference.com from the email account you want to use for your registration. Include your name, and the type of registration you want to purchase (Full Event, Thursday Only, Friday Only, or Virtual) and that you want to use your QI funds. We will send you a confirmation that we have you on the list, and will send you further instructions when we get them.  

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When is the deadline to register?

Super early bird pricing ends September 30, 2026. Early bird pricing ends February 26th, 2027 . The final day to register for the in-person event is March 31st, 2027.

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Early Bird pricing for virtual registration is open until September 30th, 2027. Please register for the virtual event by May 15, 2027.

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What is the cancellation/refund policy?

Cancellations for attendees will be accepted, and registration refunds will be made up
until March 31, 2027. A cancellation fee of $75 will apply. No refunds can be made
after March 31, 2027, but attendees can change the name of the person using the
registration anytime.

Cancellations for virtual only attendees will be accepted, and full registration refunds will
be made up until virtual sessions open. 

 

If you are unable to attend the event and missed the cancellation deadline, you may transfer your ticket to another person. The original registrant should notify RMECC by email at info@RMECConference.com. The notification should include the name, email, and phone number of the person to whom the registration should be transferred.

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If the event is cancelled, conference attendees and exhibitors will be returned the registration fee only. Any fees associated with cancellation of travel or housing reservations is the exclusive responsibility of conference attendees. 

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What if I am trying to register multiple people?

The process to register multiple people, using the same form of payment is quite simple. Once you have filled out the required fields for yourself, or the person you're registering, click the “Assign” button (plus sign icon in red) near the bottom of the page. You’ll then be prompted to select the person you just entered or add a new user. If adding a new user, enter their information when prompted.

Be sure each ticket is assigned before proceeding to checkout.

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How do I select my sessions?

The in-person event session schedule will be posted on our website before the end of 2026. To reserve your seat in sessions at the event, you will need to download the vFairs app and follow these instructions. ​

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Will I receive training clock hours?

Professional development training clock hours will be available for all sessions and will be accepted by the state of Colorado PDIS system. All session attendees will receive a certificate of participation upon completion of the event, verifying which sessions they attended and the length of each session. If you attend the full event program you would receive 12.5 clock hours.

 

Attendees are responsible for submitting their certificate to the PDIS system (or their states' licensing department) after completion of the event. RMECC is not affiliated with Colorado Shines. For more information on Colorado Shines or PDIS, visit their help desk.

*If you are from a state other than Colorado, please check with your licensing department or specialist prior to the event to see if the sessions you want to attend and the certificate we issue qualifies you for credit. Each participant, regardless of their state, will receive a certificate of attendance.

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When will I receive my certificate of attendance? 

Certificates for in-person and virtual attendees is available for download and print until June 3rd, 2027. Simply log into the app or online virtual portal and click the "certificates" button to view. If you notice a discrepancy with your credits, contact us. Please be sure to include session details and information about your credits in question in your communications.

 

What is the deadline to register as an Exhibitor?

Booth registration will be open until March 31st, 2027 OR when we sell out of exhibit booth spaces. 

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Exhibit booth purchases are final and non-refundable; however, booth registrations may be transferred to another organization with advance notice and approval from the event organizers. If you are unable to attend the conference and utilize your exhibit booth, please contact info@rmeccconference.com as soon as possible.

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What is included in my exhibitor registration?

There are 2 different levels for exhibitors - regular and premier. Premier booths are in higher visibility locations.

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Click here to see the diagram of which booths are available at each level. 

Booths for exhibitors are selected on a first come first served bases. During registration will you be able to select a booth from the ones that remain at the registration type level you have selected.

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Exhibitor registration includes

• 8’ x 8’ pipe and drape exhibit booth space

• 6' table for materials and 2 chairs

• Meals for 2 people each day

• An exhibitor profile in the event app

• 1 Lead Capture License

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How do I register booth staff?

Once logged into the Exhibitor Portal, you can add as many booth staff as you need for the event. Each exhibiting organization will be given badges to be worn by the  staff members present at the booth, however only 2 meals per day will be given. If you need more than 2 please contact info@RMECConference.com.

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What benefits do I receive as a booth host?

• Exhibitors will receive one Lead Capture license for onsite lead tracking. We do NOT share full lists of attendees or contact information, but you will be able to export reports with contact info for the leads you gather with Lead Capture.

• All exhibitors will get a profile in the event app, and will be sent instructions for customizing that profile.

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What is NOT included in your booth registration fee?

Costs to ship and store materials prior to the event can be purchased for an extra fee.

Attendance at sessions during either day of the conference is NOT included with exhibitor or sponsorship packages. Any person who wishes to attend sessions will need to register as an attendee for the event.

 

When is exhibitor move in/out and what are the staffing requirements?

Exhibitors move-in information is available for download once you log into the Exhibitor Portal. ​

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Which App should I use?

Exhibitors will want to download the vFairs Lead Capture App, not the main event app, to access their lead capture scanner.

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